- #HOW TO SET UP ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#
- #HOW TO SET UP ARCHIVE FOLDER IN OUTLOOK 2016 UPDATE#
In the Open Outlook Data Files dialog box, please specify the folder you will save the auto archive file into, and click the OK button. Click the Archive button located right below the search bar. Select the emails you would like to archive. But as I alluded above, some of the folder structures in this PST are MANY layers deep, so we're talking thousands of folders that need to be updated. In the opening Properties dialog box, go to the AutoArchive tab, and: (1) Check both the Archive this folder using these settings option and Move older items to option (2) Click the Browse button. To archive emails in : Go to and log in with your username and password.
#HOW TO SET UP ARCHIVE FOLDER IN OUTLOOK 2016 UPDATE#
The only way I can find to update these settings is one folder at a time, right-click, properties, and adjust the settings. Click Cleanup Tools next to Mailbox Cleanup and select Archive 3.
TIP: By default, Outlook 2016 stores PST files in the C:UsersUSERDocumentsOutlook Files folder. Follow these steps to do this in Outlook 2016: 1. Well, in this way you can perform archiving manually if auto archiving is not working. In the status bar, you can see the archiving process in progress. For Outlook 2016, click File > Tools and select Clean Up Old Items. The retention period begins from the date of creation for emails that you send or the date of receipt for emails that you receive. Open Outlook select the File > Clean Up Tools > click Archive button. What is an email retention policy Email retention settings define a period of time until items within an outlook folder will expire/delete.
#HOW TO SET UP ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#
Give your PST Outlook data file a name and click OK. How to Set Up Outlook Retention Policies on Email Folders. You can try renaming the current archive folder (it worked for me, once) but if that fails, you’ll need to delete the current folder. Open Outlook 2016 and Click the Home tab > New Items > More Items > Outlook Data File. If you use Outlook 2016, you can change the Archive folder in File, Tools, Set Archive folder.It takes about 15 minutes for the folder change to sync back to the server. I don't want that! Currently, that means it's AutoArchiving things from the 2016 PST into my 2017 PST. How to Create an Outlook Data File (.PST) Archive File in Outlook 2016. So my 2016 PST file, with subfolders within subfolders within subfolders, all now have the same AutoArchive settings. I expected it to apply those settings to my mailbox, but it appears to have done so to folders within my PST files too. This year I want to simplify things, so I went into my Outlook 2016 options and updated the auto archive settings, then hit "Apply these settings to all folders now." pst file.I had a fairly convoluted system set up for archiving and moving things around my inbox and various PST files last year. In fact, setting up rules in Outlook the right way can help youorganize your inbox, deal with. When you want to access those old emails again, just open the. Youcan create a rule in Outlook that'll help you filter emails to specific Outlook folders. You can also change MS Outlook’s automatic archive. In the future when you archive an email it’ll go to this folder. pst file to a different drive to save space. Outlook creates a new folder titled Archive and sends the email you selected to it: Store old emails in your Archive folder to organize your inbox. You can archive mail in Outlook whenever you want and move the archive. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can change how old emails (or other items) have to be before they get archived and also choose or create a different. Subscribe this channel to adapt for a changing Tech world. We will include all IT related topics in our videos. Archiving helps in saving space in your MS Outlook mailbox. Outlook will start archiving your mail and other items. Provide the destination of your archive file. You can select the date of the emails you want to archive. Select your archive options, such as item date. Technical Tutorial Videos, How to Videos and recent tech and world updates are discussed in this channel. Select the option ‘Archive for folders & subfolders.’ Choose the folders for archiving.
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